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Careers

Procurement/Logistics Officer

Deadline:
2016-08-25

 

Deadline for applications: Thursday, August 25, 2016

Contract: Full time position

Location: Shatilla, Beirut.

 

JOB DESCRIPTION

Responsibilities:

  • Respond to procurement/logistics requests related to supplies, materials, and other items for project beneficiaries and activities.
  • Ensure all procurement requests are completed with all the required information, and maintain a filing system to track open versus closed purchase requests.
  • Maintain an efficient inventory system for procured goods and materials, including office equipment.
  • Follow donor procurement procedures and regulations for procuring materials and other items, particularly to ensure that  all procurements are:
    • Fully and transparently documented through purchase requests, purchase orders, request for quotation, Comparative Statements, Bid Analysis, Invoices and Delivery Reports.
    • Done in timely and cost effective manner, and at the best value possible, while maintaining product quality.
    • When there are procurement delays, develop solutions in consultation with the project team.
    • Maintain a database of reliable vendors for supplies, services, and goods.
    • Inform supervisor of all market developments and procurement/logistics issues through daily briefings and bi-monthly reports.
    • Carry out routine checks to ensure that compound facilities are in good condition for use, and procure maintenance services when needed.
    • Manage the inventory of office equipment and ensure its proper maintenance.
    • Comply with safety procedures at all times, and contribute to building a strong culture of staff safety in the project.

Qualifications:

  • Minimum three years of previous experience in a similar position, preferably with an NGO.
  • At least a Bachelor’s degree in a relevant field.
  • Specialized training in procurement and/or logistics management.
  • Proven ability to train and/or deliver technical assistance in procurement/logistics.
  • Excellent organizational and time management skills.
  • Advanced computer skills, specifically in MS Word, Excel, and Outlook.
  • Ability to travel to other project implementation locations.
  • Excellent interpersonal and oral communication skills.
  • mange and supervise the generator periodic maintenance.
  • Define / update the rules governing the use of vehicles;
  • Develop and introduce vehicle monitoring tools;
  • Prepare / verify the vehicle follow-up every month, (fuel synthesis, synthesis of cost per km, synthesis of maintenance cost, synthesis of total cost).
  • Supervise the maintenance of the vehicles in link with the drivers, the fuel station, the garage and the rental agencies.

 

Experience required: 

3 to 5 years

 

Education degree: Bachelor Degree

Field of education: Business Administration or related field Previous work experience in the same field is a must

 

LANGUAGES

Arabic: Excellent English: Excellent

Submission guidelines: Applications should include a detailed CV and a cover letter that addresses the applicant's motivation for applying. Please send the application to the following e-mail addresses: jobs@basmeh-zeitooneh.org. Kindly note that only short-listed candidates will be contacted